The Papyrus Author Toolbar

Above the text window you will find the toolbar filled with icons, each with its own function. In addition, you will find a variety of drop-down menus, many of which can change the appearance of your text (font style, font size, etc.).

Papyrus Author Top Toolbar

A Papyrus Author toolbar

The Icons and Their Functions

In “Preferences” under “Toolbar Icons” you can configure your toolbar and choose which icons you would like to appear.

Standard Toolbar Icons

new-doc  open-doc  save save-as pdf print  home  undo


Special Function Icons

sticky-note-yellow comments  table  graphic-object-circle  graphic-object-square  graphic-object-line  graphic-object-text  magic-brush  track-changes e-book  distraction-free  navigator  backup-milestone  style-analysis


Special Function Icons in Papyrus Author Pro

my-characters  my-research   thinkboard timeline  organizer  direct-speech  ghost-text  readability


Icons to Change the Text Style

bolditalicunderline   subscript   superscript  text-style-copy    text-style-apply


Icons to Change the Paragraph Formatting

allign-left  align-justify  align-center align-right line-increase  line-decrease bullets  bullets-enumeration standard   heading heading1heading4heading-favourite


Other Icons

text-mode  graphic-mode  text-highlighter-yellow    show-invisible-elements    full-screen   page-side-by-side    center-page-view    go-to-page   global-notes   magnify-100   data-statistics


Standard Toolbar Icons

These commands can be found in almost every program that works with texts. First there is the icon for “New Documentnew-doc.  “Open Document” (  open-doc  ), will open to the “File Selection” dialog. The “Print” icon, print , will open the printer dialog.

There are icons to “Save”  save and “Save Assave-as. If it is the first time you save a document, both will open the “File Selection” dialog. You can choose where to save the document also change the “file type” (e.g. “PDF” or “.docx”) in this dialog. If you click “Save As”, Papyrus Author will ask you which version, the original document or the new one you are now saving, should be displayed in the window you are currently viewing. If you have reached a milestone in your text, you can choose to save an “Important Backup”  backup-milestone.

A special icon for saving is the pdf icon, which allows you to export your document as a PDF. The  e-book icon exports your document in an e-book format, either ePub, MOBI or HTML.

There are icons for reverting to the last version of your text revert-to-saved ; for inserting a link insert-link or a reference insert-reference; as well as an icon to go to a specific page go-to-page.

Special Function Icons

The icon  table  will open the “Table Dialog,” in which you can create, change, and configure Papyrus Author tables directly on top of your text page.

The Papyrus Author Global Notepad can be opened with the global-notes  icon.

Graphic object toolbar listAfter clicking on the icon for the graphic object toolbar (  graphic-object-toolbar  ), a mini-dialog will pop up that offers you buttons to choose between text mode and graphic mode, as well as the option to create a new graphic object. There are buttons to add a new object of your choice: text box, rectangle, line, circle, or import a picture. You can see an example of the graphic object toolbar on the right.

If you choose, you can also display these icons ( graphic-object-square graphic-object-circle graphic-object-line graphic-object-text) individually in the toolbar.

The Navigator dialog, in which you can see your outline, can be accessed with the navigator  icon.

You can turn the option to track changes on and off with the track-changes  icon.

Publishers prefer to receive manuscripts in “standard pages.” To format your document with these “Editor-friendly” pages, use the editor-friendly-pages icon.

Comments can be added in the context menu or with the comments icon.

Additionally in Papyrus Author Pro, you can find these options:

With my-research  you can access “My Research” where you can store all your research information. It is connected to your Papyrus Author project. You can import research information and images directly from your browser.

The theater mask icon my-characters  opens “My Characters”.

The option to fade out everything but the direct speech in your text can be accessed with the direct-speech icon.

The Timeline can be accessed with timeline , and to get to the “Thinkboard” you can click on thinkboard.  For the Organizer, click the organizer icon.

You can hide rough drafts, background information, and large text passages you don’t want others to see with the Ghost  ghost-text icon.

Other Icons

Use the “mode” buttons ( text-mode graphic-mode  typewriter-mode  full-screen   distraction-free ) to change your working mode: The text mode button ( text-mode cursor) represents the mode you can write and manipulate text in. The Graphic Mode (graphic-mode) is used for moving and manipulating graphic objects.
Typewriter mode typewriter-mode will keep your cursor in the center of the screen.
You can enter full-screen mode by clicking on  full-screen ; Or “distraction free” mode with the distraction-free  icon. Pressing the escape key   will then exit from either mode.


Highlighted text

The highlighter icons (text-highlighter-yellow  text-highlighter-red  text-highlighter-blue  text-highlighter-green) can be used to highlight your text, just like a real highlighter, except in Papyrus Author you can also write a comment about your highlighted text. In the context menu you can open the “Highlighter/Comment” dialog.


Notes are useful for organizing extra information; you can open a new note by clicking on the sticky-note-yellow icon.

Under “Preferences” → “Appearance” → “Toolbar Icons” you can customize your toolbar. The options include multiple highlighter and sticky note colors.


If you want to view two pages of your text side-by-side (“Preferences” → “Appearance” → “Display”), you can do this with the page-side-by-side  icon.

Use center-page-view  to see a “centered display,” and align-page-left  to see your document left aligned.

The magnifying glass icon magnify-page  allows you to zoom in on a specific area of your text. In the Zoom Popup you can access pre-defined zoom settings (these can be changed in the Zoom dialog located in “Preferences”).

The two arrow buttons undo  redo in the toolbar can be used to undo and redo (multiple times if necessary). One click on the relevant button will undo or redo your previous action. You can also display the “Last Operation(s)” drop-down so you can undo or redo multiple steps at once.

Changing the Toolbar Icon Set

In Papyrus Author, you have a variety of predefined icon sets available for your toolbar.

You can choose one of these sets in the context menu of the toolbar (right-click on free space in the toolbar).

Changing the toolbar icons

Choose a toolbar set in the context menu

The most important set, with a nice selection of icons, is the “Standard Toolbar.”

Then there is an icon set specialized for writing novels. These icons include:

Writing specific icon set

An icon set specialized for writing novels

Sticky notes, Comments, a text Highlighter, and Track Changes.

In Papyrus Author Pro you will also see the icons for The Thinkboard, My Research, My Characters, Ghost Text, and Direct Speech.

If you have office work to do in Papyrus Author, then you will want the “office” set. This contain the icons for tables, graphic objects, hyperlinks and references.

Changing the Toolbar Icons manually

You can customize your toolbar in the “Toolbar Icons” dialog found in Papyrus Author “Preferences”.

Preferences toolbar dialog

To insert icons into your toolbar, click on them in the right list and move them with the arrow button to the left list

You can choose icons for up to 10 toolbar sets, which you can name as you like.


There are four available “Toolbar Lines” that you can choose to assign icons to. Use the ” Visible” checkbox to include the line on the toolbar. The checkbox is always valid for the toolbar line that currently appears in the drop-down menu to the left.

The list on the left will display all icons currently used in the toolbar line selected. On the right are the “unused icons” from which you can choose to add to your toolbar line.

With the two “Icon” buttons you can move a selected icon from the left to the right list and back.

Move Up” and “Move Down” change the position of the selected icon in the toolbar line.

At the bottom of the dialog you can change the size and spacing of the icons.

Saving Your Toolbar Settings

If you have put a lot of effort into changing your toolbar settings or have created your own from scratch, you will of course want to save them.

In the “Miscellaneous” dialog (under “Preferences”) you can save some or all of your personal settings. This allows you to export the settings and use them on another computer or quickly access them after a Papyrus Author update.

Last updated by on September 4, 2020